So, you have a fundraising event coming up and you have a beautiful video to show that is going to make people cry and then open up their pocketbooks?
The last thing you want is to have your fundraiser packed to the gills with folks ready to watch it and then when the lights go down, the video does not come up.
Or the audio sounds terrible.
Or the picture looks nothing like it did on your computer.
Or worst yet…it freezes in the middle.
Don’t leave it to chance. Here are 5 things you should do to make sure your video plays back correctly during your event.
#1 Make sure you get the best quality video file.
The most compatible file is an .mp4 with an h.264 codec. Also, ask to get it in the highest resolution possible. Most videos are shot in 1080p resolution. If it was shot and edited that way, make sure your video file is also that resolution.
#2 Ask your video production company for help.
If you used a video production company, they are just as interested as you are in having their beautiful work play back correctly.
#3 Ask your AV person the exact model of the projector and computer they will be using.
If you have that info, you can see what resolution the projector is, what kind of connection cables, if their computer is fast enough to play back your file, etc. If they ask you for a DVD, this is a huge red flag and indicates they have not updated their equipment for over a decade!
#4 Do a run through before the event (24 hours in advance if at all possible)
The ultimate test is to make sure the video plays back on the exact equipment that will be used at the event. Play back the entire video several times to be 100% sure.
#5- Have a backup method
It never hurts to be prepared with a backup. If you have your own laptop that is capable of playing back the file and connecting to the projector, have that ready to go just in case.